Outlook Rules To Eliminate SPAM
This is a very simple how to that I am asked to accomplish on a daliy basis, and for those of you that use outlook at work (or home) and would like to eliminate all that SPAM you receive daily all you have to do is apply some rules, and you'll notice it slowly dissapears. This does take updating and monitoring, but can be effective over all.
Step 1. "assuming outlook is already open" Click the Tools menu and click Rules Wizard from the menu that appears.
Step 2. The Rules Wizard dialog box will appear.
Step 3. Click the New... button.
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What type of rule do you want to create?
"I will try to expand this tutorial to go over the majority of this information, However, for now we are going to set up a simple body search."
Step 4. Click the type of rule you would like to create. It will then be highlighted.
Quote:
-----> "Check messages when they arrive"
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What conditions do you want to check. Again, take the time to read over the rules, you can fine tune these options to eliminate specific companies, or words in the e-mail itself.
Step 5. Check "with specific words in the subject"
Step 6. Click an underlined option in the Rule description to edit the value of the underlined option..
Quote:
-----> "The one word that will end all your worries is unsubscribe. However, you may end up deleting you prized mailing lists (CNN, SecurityFocus, etc..) I usually add Porn, XXX, etc, and type next. The reason I do this is every time I get a spam mail, I add their names BargainMail, Free4You, DealsRewards, etc..."
Step 7. Click the Next button.
Step 8. Next, you will need to select a condition (or conditions) that you would like to check for. To select one, click the small white box to the left of the text. A check mark will appear. To remove the condition, click the white box again.
Quote:
-----> "Now here's the tricky part. If you would like to set your rules so you never get the SPAM again, check perminately delete. However, if you feel your plan is not full proof. I would select send to delete box, so you can monitor what is being deleted, and full proof it from there. Once you have ensured it is doing exactly what you want. I would switch to perminately delete."
Step 9. If there is an underlined option in the "Rule description" box that you have not edited, click it to change the option.
Step 10. Click the Next button.
Step 11. You now need to select what you want to do with the message. Simply check the option of what you want to do to the message. If there is an unedited underlined line of text, click it to change it's value.
Step 12. Click Next.
Step 13. Check any exceptions (if any) to your rule. Again, if there is an unedited underlined value, click it to edit the value.
Quote:
-----> "read through, and add any execptions to your delete rule. Such as do not delete any message with the mail w/ unsubscribe if it's from CNN ect... Do not delete the mail saying ass from your college roomate that always calls you an ass."
Step 14. Click Next.
Step 15. Your rule will now be set and will filter your mail according to your rules.
This will not save you alot of time at first, but once you play with it. You can have some full proof rules and exceptions that runs outllok exactly like you want it to.. SPAM FREE.
Guide To Setting Up Rules Wizard
