Our email is Lotus Notes (all in-house). The employees I'm referring to all work for different managers in different job functions. Some are sales, service, customer care, etc. I suggested that once an employee is termed then the manager should look through the email contacts and contact them personally but apparently, that is difficult to manage.

I like the 'out of office' idea. That might work out well.

Let me know what other info you need and I'll be happy to tell you more. Thanks again.